Constitution

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Constitution of the Cambridge University Hungarian Society

Note: Throughout these rules the meanings of the words “Society”, “Member” and
“Membership” will be assumed to be understood in the context of the Cambridge
University Hungarian Society.

I. Name and Introduction

• The Society shall be called the Cambridge University Hungarian Society (hereafter
referred to as the “”CUHS”).
• There shall be Standing Orders of the Society. Any provision of the Standing Orders
shall govern the Committee and the Society as if it were a provision of this
Constitution, save that if it conflicts with any provision of this Constitution, then it shall
be deemed void insofar as it does conflict.

II. Aims

• CUHS shall aim to promote the understanding of and interest in Hungarian culture
amongst all Members of the University of Cambridge, Cambridge, U.K. (hereafter
referred to as the “University”), and encourage the discussion of Hungarian culture
between all members of the University.

• The Society shall aim to encourage and support high school leavers in Hungary in
applying to the University.

III. Membership

• All Members of the University may join the Society as may others at the discretion of
the committee.

• By a majority decision of the Executive Committee, it may expel or suspend any
member for behaviour likely to bring the Society into disrepute, provided the member
concerned has had the right to be heard by the Executive Committee before the final
decision is made.

• The Executive Committee may require Members to pay a subscription fee.

IV. Executive Committee

• The day-to-day management of the Society’s affairs shall be in the hands of the
Executive Committee, elected at the Annual General Meeting.

• The Executive Committee shall consist of at least a President, a Secretary and a
Junior Treasurer and other committee members of the Society may be appointed by
the outgoing committee to assist as appropriate.

• A Senior Member of the University shall be appointed as Senior Treasurer by the
Executive Committee.

• Duties of the Committee Members:

• The President shall be answerable to member for all matters affecting the Society. He/She shall preside at all general meetings of the Society and at all Executive Committee meetings. He/She shall further be responsible for compiling and submitting the Annual Report to the Society at the Annual General  Meeting. He/She shall also be responsible for all areas of the Society’s life including but not limited to: organization of meetings and seminars to provide a
forum for cultural exchange and discussion and other formal and informal
activities and public relations matters.

• The Secretary shall be responsible for ensuring that all meetings and
correspondence are recorded and acted upon. He/She shall ensure that all
members are kept fully briefed on all matters affecting the Society. He/She shall
further keep close and continuing liaison with all relevant bodies, societies and
organisations on matters affecting the Society. The Secretary shall also be
responsible for providing immediate assistance to the President on the above
matters.

• The Junior Treasurer shall ensure that the fees of members and moneys relating
to the Society are properly banked and accounted for and shall be responsible
for presenting to the Society at the Annual General Meeting the audited accounts
for that year. It shall be the Treasurer’s responsibility to collect subscriptions and
to keep a record of all paid-up members.

• The Senior Treasurer shall audit the Society’s accounts and shall not be liable
for any financial debt or other obligation of the Society, unless the Senior
Treasurer has personally authorised such a debt in writing.

• There shall be Executive Committee meetings conducted on a day and time
appointed by the Committee where any Member of the Society may attend to
participate in any discussions. However, any vote taken shall be limited to Executive
Committee members only.

• In a situation when a member of the Executive Committee persistently fails to
perform his/her duties, a vote shall take place at an Executive Committee meeting on
whether this person should remain on the Committee.

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V. General Meetings and Elections

• CUHS shall hold an Annual General Meeting (hereafter referred to as the “AGM”) at a
date, time and place specified by the Executive Committee. At least two weeks notice
during Full Term must be given of an AGM.

• An Extraordinary General Meeting may be convened by the Executive Committee
provided reasonable notice is given to Members.

• All Members of the Society shall have full voting rights at General Meetings.

• The Annual General Meeting shall consider the Annual Report of the Society and the
set of audited accounts of the Society for that year. The election of the Executive
Committee will also take place at the meeting.

• Nominations for the Executive Committee must be submitted in writing at least two
Full Term days before the AGM to the Secretary or any other Committee Member
appointed by the outgoing committee.

• Any Member of CUHS may be nominated for any Executive Committee post by one
other member of the Society. Votes shall be counted by two persons chosen at the
Annual General Meeting and who are not candidates for Executive Committee posts.
The election and count shall be conducted using the first past the post system.

VI. Amendments to the Constitution and Interpretation

• Amendments to this Constitution may be proposed by any two members of the
Executive Committee and will be subject to vote of the entire Committee. Any six
members of the Society may dispute such amendments by writing to the Secretary.
In such case, the final decision shall be made at an Annual General Meeting, or at a
general meeting specially called for that purpose.

• In the event of any question of interpretation or any question on which this is silent,
the Executive Committee reserves to itself the rights to act according to its
interpretation of the Constitution or at its discretion.

• No words or construction in this constitution shall be taken to imply any discrimination
whatsoever with regard to race, sex, sexuality, religion, nationality or political views.

VII. Disbanding the Society

• Following a general meeting or Executive Committee decision to call for the Society
to be disbanded, a poll of all members shall be held at a General Meeting.

• A two-thirds majority will be required to disband the Society.

• After meeting all remaining liabilities, the Executive Committee will be responsible for
disposing of any remaining assets, either by dividing them between the members, or
financially impracticable, by a donation to a charity nominated by the Executive
Committee.

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